Data Protection

Information for Students

If you are applying to join Queen Elizabeth Sixth Form College, or are already at the College, there is certain information about you that we need to collect. Data Protection Law and particularly the EU General Data Protection Regulation (GDPR) means that you’re entitled to know how we intend to use any information that we hold about you.

Our main use of your personal information is to support your personal development and progression while at the College and afterwards to provide information to persons or organisations that may provide future progression opportunities for you. Queen Elizabeth Sixth Form College may use the data you provide, and other data records generated by the College relating to your time at the College, to inform persons or organisations who have a legitimate interest in an official capacity of your progression, performance and attendance, unless you have asked us not to do so.

The information you provide will be shared with other organisations for the purpose of administration, careers and other guidance, and statistical and research purposes. Other organisations with which we will share information include: the Education and Skills Funding Agency (ESFA); Connexions; Local Authorities; educational institutions and organisations performing research and statistical work on behalf of the ESFA or its partners.

The Learning Records Service (LRS) is operated for learners aged 14 years and over. LRS offers a registration service to allocate Unique Learner Numbers (ULNs) which enable the individual to access a Learner Record Service. More information about LRS can be found here or by telephoning 0845 602 2589. If you wish to opt out of this service please use the contact details above. At no time will your personal information be passed to organisations for marketing or sales purposes. From time to time students may be contacted to take part in surveys aimed at monitoring performance, improving quality and planning future provision.

The Data Protection Act and the EU General Data Protection Regulation puts obligations on users of personal information and provides users with guiding principles for processing it. One such principle indicates that you are entitled to know how we intend to use any information you provide. You can then decide whether you want to give it to us. To make this clear we provide student and parent Privacy notices which describe in detail our use of your information. These can be found in the following two links:

To provide outstanding learner support we need accurate personal information. You can help by informing us whenever your circumstances change.

Queen Elizabeth Sixth Form College has lodged a notification with the Information Commissioner describing the purposes for which it processes personal information. The details are publicly available from the Commissioner’s office:

Wycliffe House
Water Lane

Phone: 01625 545745 

Right of Access

Under the Data Protection Act and the EU General Data Protection Regulation you have the right of access to information we hold about you in our records.

Access to Data or Information held by the College

If you wish to obtain personal information about yourself then the EU General Data Protection Regulation will apply. GDPR provides you, the data subject, with a right to a copy of the information we hold about you. Personal data about other people cannot be released if this would mean a breach of the regulation.

To enable us to deal with your request for personal data effectively, the Data and Information Access Request Form should be completed and sent to the contact address shown below. Once we have received a completed form we will have one month in which to process your request, but the college aims to comply with these requests as quickly as possible and will acknowledge receipt when a request is received. If you need assistance with completing the form, please contact the college.

Contact Details

Queen Elizabeth Sixth Form college
Vane Terrace
Phone: 01325 461315


If you are unhappy with the way we deal with your request for information, you can appeal using the College’s complaints procedure which can be found here.

If our internal review fails to satisfy you, you can request an independent review by contacting the Information Commissioner:

Wycliffe House
Water Lane


You can view our Data Protection Policy here.

Freedom of Information

Download our Freedom of Information Policy and Publication Scheme.

Privacy Policy

We regard your privacy as important and any personal information you give to us will be used in accordance with the Data Protection Act and the General Data Protection Regulations.

We do not store personal information about individuals who visit this site except where they provide contact information via our contact us page and contact forms available on various pages throughout the website.

Any information you provide will only be used for the reasons specified and it will not be shared with any third party without your consent, unless required by law.

Your contact details are kept securely and are only accessed by authorised members of staff as part of the provision of school services. If you do not wish us to keep this contact information please tell us.

This website uses Google Analytics which provides statistical data about the usage of the site. This information is not used to identify individuals, but is collected to provide us with an understanding of the areas of interest on our site and how our site is being used.

If you are connected to the internet you will have an IP Address. This may take the form of a figure, such as 333.333.22.1. The address will be automatically collected and logged as part of the connection of your computer to our web server and may be used to determine the total number of visits to each part of the site. This data is not collected and used for other purposes.

This website contains links to other websites. The School is not responsible for the privacy practices of other sites or organisations and recommends you consult the privacy information on those sites.

This policy will be reviewed and updated versions will be posted on the website.

If you have any questions about the use of your personal information, the Information Commissioner is the independent regulator for both Data Protection and Freedom of Information.